Tawa Borough Council meeting minutes (open to the public)

Descriptive Data

Archives Identifier00212Date Range1963-1991DescriptionSome powers of the Tawa Borough Council were delegated to a Ward Committee, later known as a Community Board. Minutes of the Community Board from 1989 to 1991 are included in this series. A Community Board has similar standing and delegated powers to that of a Council Standing Committee.
The minutes of the full council are a record of decisions reached on setting rates, authorising work undertaken within the city, correspondence with central government, dealing with ratepayers demands and complaints and the development of city infrastructure. The minutes provide a legal framework for the operation of the Tawa Flat Town Board and its successors and underpin all other records kept. Meetings were run formally, with notices of motion moved, seconded and voted on.
Up to 1963 minutes of public, or open, Council meetings were bound into the same volume as minutes of meetings where the Council went into committee and excluded the public.
From 1963 the Council kept two parallel sets of minutes: one to record the matters discussed in open meetings and the other to record only minutes of the confidential items. Notes: See also series 00213 Minutes of meetings from which the Public has been excluded.
For the minutes 1989-1991 separation into public and confidential minutes appears not to have taken place and care must be taken in releasing material for research.
Between 1986 and 1991 this material was not bound but retained in file covers. Much of this latter material has not been signed.Quantity (Linear Metres)6.46MediumFileSystem of ArrangementCouncil and Committee Minutes are arranged in meeting date order usually in the same volume. Until 1986 none of the volumes were indexed although officers' reports were indexed. Indexing post 1986 was of two kinds: Officers' reports were indexed by committee then by report number; also included were the officer's name and subject of report. From 1989 onwards minutes of Council and Community Board meetings were indexed by subject with numbers referring to the year and then the agenda item number, not to folio or page numbers.Collection TypeWellington City Council

Access Information

Restriction StatusOpen

Related Agencies

Controlling or Creating AgencyTawa Borough CouncilRelationship Date Range1953-1989

Related Series

Predecessor SeriesTawa Borough Council meeting minutes

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Tawa Borough Council meeting minutes (open to the public)