WCC, Town Clerk's letter books of outwards correspondence to the City Surveyor and the City Engineer

Descriptive Data

Archives Identifier00297Date Range1887-1901DescriptionThis series contains copies of the outwards correspondence from the Town Clerk to the City Surveyor from 1887-1899 and from 21 March 1899 to the newly created official, the City Engineer. It is the earliest series found documenting the Town Clerk's correspondence.

It does not seem that this is a direct continuation of Town Clerk's outwards letter books (Series 00296) as only occasionally are copies of prior outwards correspondence to the Surveyor found on these volumes. It is not clear whether these two volumes are the survivors from a larger series or whether separate letter books were created only from 27 May 1887. A change or separation of office location, or quantity of correspondence could also account for the start of this series. Subsequently copies of outwards letters are found on the correspondence files. The fact that the last entry, 16 September 1901, ceases at v.2, page 486, suggests that the series was discontinued then, possibly because copies of outwards letters were now being filed with inwards correspondence - see Series 00233.

There are no regular cross references to related inwards letters. Entries addressed to the City Solicitor, v.1, p.349-350 appear to be a clerical error. There is one entry, v.1 p494, 24 April 1893 addressed to the Drainage Engineer - see also Series 00298.

The letter books contain letters or rather memos directly from the Town Clerk instructing the Surveyor/ Engineer on actions or reports required. Very often they convey decisions and instructions from the Council or Committees. Many of the memos were written to accompany letters from the public received by the Town Clerk, or through the Works or other relevant Committees, and passed onto the City Surveyor/Engineer for action. They cover all facets of the City Engineer's duties relating to the construction, maintenance and repair of buildings, roads and streets, water, drainage and sewerage, and to bylaws and breaches of them.

Index: v.1: Limited entries by street names and some subjects. v.2: Full annotated indexing of names, streets and subjects.Quantity (Linear Metres)0.22MediumBound VolumeSystem of ArrangementChronological by date of outwards letterCollection TypeWellington City Council

Access Information

Restriction StatusOpen

Related Agencies

Controlling or Creating AgencyTown Clerk's DepartmentRelationship Date Range1870-1991

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WCC, Town Clerk's letter books of outwards correspondence to the City Surveyor and the City Engineer