Town Clerk's Department

Descriptive Data

TypeAgencyDate Range1870-1991DescriptionThe Town Clerk was responsible for all matters relating to the administration of the Council affairs. In 1882 this meant acting for Council in certain legal proceedings, managing the Burgess Roll, organising and recording Council meetings, inspecting accounts of the Treasurer, and issuing licences.

In March 1965, the City Solicitor's Department was abolished as a separate department and made a legal branch within the Town Clerk's Department. A B Thomson became City Solicitor (Council's senior legal advisor) until his retirement in July 1968.

In April 1973 the functions of the Town Clerk's Department and the City Treasurer's Department were combined to form the Department of Administration and Finance. The Town Clerk remained as the administrative head of these sections.

In 1985 the Council approved to split Administration and Finance back into two separate units.

In June 1987 the title of City Secretary was created, taking over some functions of the Deputy Town Clerk (Administration); the Personnel Manager was re-designated Deputy City Secretary responsible for training and personnel. Housing and Property functions were removed to a separate department.

By January 1987, the Town Clerk's Office, and the three departments of Administration, Management Resources and Finance were functioning separately. The Town Clerk also controlled a central policy unit and internal audit functions. Though records were controlled by the Administration Department, they were still referred to as the Town Clerk's records, as separate from those records systems for other divisions such as Works, and Town Planning.

In 1991 the Council was restructured following the passing of the Local Government Amendment Act 1989 and the Town Clerk became the Chief Executive Officer.

Series

WCC, Town Clerk's Department, Festival of Wellington files

WCC, Town Clerk's Department's sample Wellington City Council christmas cards and invitations

Wellington City Council staff notebooks

WCC, Town Clerk's Department's copy of minutes of Heads of Departments Committee meetings, with index

WCC, Town Clerk's Department, Service of Council and Committee Meetings notices

WCC, Town Clerk's letter books

WCC, City Valuer's letter book of outwards correspondence

WCC, Town Clerk's letter books of outwards correspondence regarding street widening

WCC, Town Clerk's letter books of outwards correspondence to the Tramways Manager

WCC, Town Clerk's letter books of outwards correspondence to the City Solicitor

WCC, Town Clerk's letter books of outwards correspondence to the Drainage Engineer

WCC, Town Clerk's letter books of outwards correspondence to the City Surveyor and the City Engineer

WCC, Town Clerk's Department, outwards correspondence letter books

WCC, Motor drivers licences register

WCC, Town Clerk's Department's letter book of Council notices and advertisements

WCC, Motor vehicle registration cards

WCC, Town Clerk's Department Transfer Registers of early correspondence

WCC, Town Clerk's Department early correspondence

WCC, Town Clerk's Department Indexes to early correspondence

WCC, Town Clerk's Department Registers and indexes of early correspondence

WCC, David Niven Advises, newsletter

WCC, Town Clerk's Department files

Role

Inspector of Nuisances

City Photographer

Agency or Organisation

Drainage Engineer

Controlling Agency or Organisation

Controlling Agency or OrganisationWellington City CouncilControlling Agency or Organisation Date Range1870-

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Town Clerk's Department