Item Type: Series

Linked To

Controlling/Creating Agency

Building Consents and Licensing Services

Related Series

Predecessor Series

WCC, Town Planning Department's files

Correspondence

Items in this Series (30,648)

Document Folder

Items in this Series (41)

Series

Related Series (2)

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Property Search

WCC, Building Consents and Licensing Services, Property correspondence files (known as LINK or WUFI files)

Descriptive Data

Archives Identifier00666Date Range1996-2016DescriptionThis series consists of property files documenting regulatory functions concerning land and buildings, primarily under the Building Act 1991 and Resource Management Act 1991. It was used primarily by the Environmental Control Business Unit (ECBU, later Building Consents and Licensing Services or BCLS) and Urban Strategy (later Planning & Urban Design).

The system was established by ECBU in 1996 in conjunction with a new electronic workflow system called Teamwork. Teamwork assigned a unique Service Request (or SR) number to each individual request received, under which any records created or work done were stored. Each Service Request was linked to the property it related to using the unique six digit number assigned by the Councils electronic property management system, known as the LINK number. A property file would only be created once a Service Request was made and records created. Once a file was created all future requests relating to the property were also filed on the file. Files were numbered with the unique property code. Over time they became known as ‘Link files,’ as in a Teamwork SR the property code was given as the ‘Link number’ between the property and the request. Link files replaced the building and subdivision files which were originally part of a file system created by the Town Planning Department.

From 2003 LINK files began to be superseded by WUFI (Wellington Unique Feature Identifier) files following the integration of Teamwork with the Council's Core Property System which uses WUFI numbers (these have the same function as LINK files, but are 7-digit numbers). Existing active LINK files continued to be used until subdivision creating new properties took place. At this point the LINK file was closed and a WUFI file created for the new properties.

The files are arranged numerically by LINK or WUFI number, and described by street address. For large properties a street number is not always provided, as there is no specific street address connected to the land. The files typically contain correspondence relating to resource consents (for example subdivision or land use), property or building inspections (for example Building Warrant of Fitness’, dangerous goods and health licensing etc), complaints relating to the property, weather tight homes issues (see also Series 00498), and copies of Land Information Memoranda (LIMs). Information filed relating to subdivisions was usually filed on the file for the address under which the application was made; new LINK or WUFI numbers are then assigned to the properties created, and paper files created when there is correspondence to be filed.

If information relating to a specific SR is required the LINK or WUFI file number can be found by checking Teamwork; otherwise you need to check any files with the relevant address covering the correct timeframe to find the information required. It may also sometimes be difficult to find subdivision information. In particular where more than one property has been subdivided at the same time it may be necessary to check each of the files to find the one the information was filed on.Quantity (Linear Metres)780MediumFileSystem of ArrangementCorrespondence files were stored in WUFI/Link number order. Large format items were stored in sequence with other large format items in Service Request number order. These large format items have been linked to the correspondence file that they relate to.Collection TypeWellington City Council

Correspondence

231-233 Cuba Street, plans relating to resource consent SR 114752

90 Downing Street, plans relating to resource consent SR 193451

90 Downing Street, property correspondence file

231-233 Cuba Street, property correspondence file

166 Victoria Street, property correspondence file

166 Victoria Street, plans relating to resource consent SR 281436

136 Oriental Parade, property correspondence file

136 Oriental Parade, plans relating to resource consent SR 118654

289-293 Mansfield Street, property correspondence file

289-293 Mansfield Street, plans related to resource consent SR 331217

6 Barnard Street, property correspondence file

4 Collingwood Street, property correspondence file

66 Tory Street, property correspondence file

24 King Street, property correspondence file

23-25 Thane Road, property correspondence file

93 Washington Avenue, property correspondence file

17-19 Rugby Street, property correspondence file

4 Malvern Road, property correspondence file

49-55 Tory Street, property correspondence file

49-55 Tory Street, plans relating to resource consent SR 223915

182 Takarau Gorge Road, property correspondence file

22 Ashton Fitchett Drive, property correspondence file

Series

Excavation monitoring and building archaeology reports prepared for Heritage New Zealand Pouhere Taonga

WCC, Weathertight Homes Claim files

WCC, Town Planning Department's files

Access Information

Restriction StatusRestrictions may apply

Related Agencies

Controlling/Creating AgencyBuilding Consents and Licensing ServicesRelationship Date RangeSeptember 2003-2012

Administrative Data

Described ByTrove 2019Date of Description30/5/2019Registration StandardDraftAdditional NotesAcquisition authority: Original transfers by Enrique Zalamea, BCLS Records. Acquisition notes: This series was transferred to Archives as follows: 2006/24: 28 November 2006, transferred 21 June 2007. Boxes 1-110 2007/18: 3 September 2007. Boxes 111-178 2008/8: 28 March 2008. Boxes 179-286, and 345 2008/10: 4 April 2008. Boxes 287-344 2008/13: 22 April 2008. Boxes 346-410 2009/13: 18 June 2009. Boxes 414-458 2009/24: August 2009. Boxes 459-474 Not accessioned but small number of files ad-hoc transferred from January 2010 through July 2010: Boxes 475-483 2011/4: January 2011. Boxes 484-547 2011/11: February 2011. Boxes 548-592 2011/14: March 2011. Boxes 593-642 2011/17: March 2011. Boxes 643-702 2011/18: March 2011. Boxes 703-704 2011/34: July 2011. Boxes 705-747 Unknown: Boxes 748-749 2012/3: February 2012. Boxes 750-756 2010/44: Box 757 2010/48: Boxes 758-759 2010/50: Box 760 2012/5: Boxes 761-762 2012/22: Boxes 763-777 Unknown: Box 778 2012/34: Boxes 779-808 2012/35: Boxes 809-819 2013/1: Boxes 820-823 2013/8: Boxes 824-843 2013/9: Boxes 844-846 2013/25: Boxes 847-942 2013/32: Boxes 943-958 2013/38 and 2013/44: Boxes 959-1053, Boxes 1054-1153 regular transfers from records for LIM requests. 2017/19 transfer from Confidential cabinet processed into Boxes 1154-1169. Boxes 1154-1169 were part of transfer 2017/19 from the Confidential cabinet that was held at City Records, items that were in this cabinet had confidential stamps on the front of them or other restrictions, relating to secure sites and legal disputes. These have been processed into 00498 and 00666 based on subject matter.
62 LM of Offsite boxes added to the series 3/12/2021 - these boxes are labelled with a 00666 added to the JJZ box name so that we can track the difference between 00078 offsite and 00666 offsite boxes.

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WCC, Building Consents and Licensing Services, Property correspondence files (known as LINK or WUFI files)